Human resources play a crucial role in shaping the present and future of the firms. All the confidential information pertaining to employees, hiring policies etc are vested under this control. The staff work tirelessly under the haystack of unfiled papers, equipped with limited manpower, overloaded with workflow and restricted budgets.

Though employees are the most valuable asset any firm can hold, yet this division does not generate revenues but is considered as expenditure. Therefore, under the eyes of the management, it plays the ‘second fiddle’ when compared to the revenue generation areas of a company.

Robotic automation's main role is to automate processes that are standard, repetitive, time consuming and structured. Therefore, Human resource is a strong destination for starting the automation process. Already payroll automation, bookkeeping automation invoice processing automation are adapted in the firms.

Also read: Why should accounting firms choose bookkeeping as the first process to automate?

Let us try to summarize to what extent automation helps both HR and Management for changing its landscape in the long run.

1. Robotic Automation - for transparent sourcing, shortlisting and onboarding:
   The constant important exercise done by the HR teams is recruiting the right persons for the right job at the right moment. Once they close the vacancies in the organization through their regular sources, they have to invest a sizable amount of time and energy just sorting the overwhelming amount of resumes of the next opening. Then select the potential candidates for the incumbency and move on for interviewing, till onboarding the person. The rejected candidates need to be notified and their resumes needed to be filed for future reference.
   Robotic automation brings in its midas touch to drive efficiency, time saving and accurate results to complete many of these tedious and repetitive tasks. Through automating the work process, each application is sorted according to the job requirements and applicant merit. The best application is routed to the departments for review. Customised emails are sent to the applicants at each stage as they progress through the recruitment process. This saves a lot of HR time and enables them to focus on tasks like policy creation, compliance etc.
2. Robotic Automation - for systematic filing and records management:
   The HR Team spends a lot of time in records management related to the employees starting from ‘recruitment to retirement’. It needs consistent effort and training of staff for indexing of information, proper filing, secured storing and instantaneous retrieval when demanded.
   HR Robotic automation is a savior in this regard, as it prevents unnecessary filing space, unproductive man hours and wasted money for stationery etc. This process can be easily automated inclusive from onboarding of staff, standardized orientation manuals, and overall package of the employee. Both the confidentiality and records management fall in the right place.
3. Robotic Automation - for effective time management:
   Remote working is now regarded not as an option but accepted fact. Therefore, there needs to be a mechanism in place to track the employees working schedule. Through Robotic automation, helps in cross checking the time logged by the employees and helps in resolving the inconsistencies.
   Through this both the employees and HR are relieved from manual time sheets.
   RPA tracks logging time in/out, breaks, permissible leaves, unpaid leaves etc, to keep an updated record for calculating month end payment and send to payroll.
4. Robotic Automation - for streamlining Travel & Allowances management:
   Employees as part of their job profile do ‘Interim Duty Visits’ to client / customers places. They record their per-diem and travel expenses with supporting documents at times or just verbal justification. This in the long run complicates the reimbursement and compliance process to the HR.
   RPA gives room for connecting with the company credit card and automatically recording and labelling each transaction e.g. Hotels, Meals etc. It enables HR to approve the entitled expenses in no time and ensure payment. Employees are relieved from waiting for their reimbursement.
5. Robotic Automation - for accurate and structured payroll:
   One of the key components of HR is payroll, it is an epicentre of undetected calculation errors, non-synchronized time sheets, disputed reimbursements, and ever slow salary payments. This challenge arises due to the HR team manually doing all the process and reaching a final figure for clearing for payment.
   Robotic accounting automation when used in payroll, scripts a new beginning to the working of HR team in accurate and timely salary disbursement. Since, all the functions related to calculation of salary such as time attendance, travel etc. are automated, an accurate cumulative figure is arrived at with ease.
6. Robotic Automation - for adhering audit and taxation compliance:
   Companies need to practice a healthy compliance in matters related to auditing and taxation. Automation helps in scaling quickly and charge correct taxes for operations. Further, accurate filing of tax returns within the stipulated duration brings a positive note to both the firm and employees.
7. Robotic Automation - for safeguarding the data security of employees:
   The HR team is responsible for safeguarding the privacy of employees (social security numbers, medical records, previous employment records, salary compensation etc). There is no leeway allowed for any form of security breach to this sensitive information. Though HR robotic automation gives team members only limited access to employee information. Only authorized selective members are allowed at distinct levels of their ladder. Any form of unauthorized access can easily be detected through the access history.

Also read: 8 excellent benefits of accounting automation

From the above-mentioned points, it can be understood that robotic automation is mandatory for smoother functioning of the HR division. If you are an accounting firm interested in automating HR or accounting processes, kindly contact us. We are ready to help you.