When we hear the word ‘robot’ our thoughts become futuristic. We envisage a world where robots start dictating and commanding us. This term needs a different perspective as Robotic Process Automation is just a software bot whose main job is to automate tedious processes or tasks. RPA enhances its potential to excel further through the support of artificial intelligence.

Where is the need for automation tasks in Quickbooks?

Robotic automation has the capability to perform repetitive tasks of humans, it stands and functions autonomously without any form of integration with the accounting firms’ IT stack. Its technology completes the work tasks without interrupting the existing infrastructure. Our Quickbooks Bots are flexible enough to expand work capacity when required. Nevertheless, those tasks where accountants and bookkeepers spend unnecessary time doing non-core tasks such as data entry, these types of recurring, error prone and time absorbing tasks are taken over by robotic automation.

Finally, what is required from Quickbooks online robots are to fetch, segregate and post transactions as per their training. The work completion triggers another wave of action where it collaborates with other applications in the system.

So, in places where accounting software is unable to produce the attainable results, accounting automation sets the path right for the benefit of all the parties involved.

Also read : What are the six excellent benefits of accounting automation?

How Integra Global Solutions robotic automation works with Quickbooks online software?

Every accounting software has its own quirks and Quickbooks online has too. The gaps which are present in the software are bridged by robotic automation. The places where robotic process automation can have a good use are :

1. Accounting :

   Basic accounting is done with the use of QB online, however, robo automation can help you to get more out of bookkeeping, general ledger, financial reporting, budgeting, payroll etc. Let us take the example of using accounting automation for Quickbooks data update for

   Banking transactions and reconciliation:

   Every bookkeeper spends a sizable amount of their time in bank reconciliations. Proper allocation of either expenses or gains to the chart of accounts is an important task, where accuracy cannot be guaranteed and time is exhausted through manual processes. Through automation, it is feasible to structure the Quickbooks online automation and gain time deficit by

   • Accessing the bank accounts through proper authorization and authentication.
   • Fetching the bank and credit card statements.
   • Transactions allocated as per the programmed auto rules in appropriate departments and GL code as per its nature.
   • Upload the transactions to the accounting software.
   • Maintains a real time dashboard for multiple use to the finance division and management.
   Financial Reporting:

   The CFO or Management solely depend upon the accuracy, orderliness and frequency in which they can receive reports for looking into financial position, liquidity, variations and for many other decisions making. The transfer of data from QBO to excel for report generation as a monthly routine devours time, allows errors, and is tedious to the individual.

   Through financial reporting automation we are able to alleviate the handicaps into achievable results. The interactive dashboard with ease in real time and through filtering can generate various types of reports apart from the common in use

   • rend Analysis report
   • Forecasting reports
   • Trading, profit and loss account
   • Balance sheet for various years
   • Cash flow statements etc.
   Accounts Payable:

   It's job entails settling the outstanding dues to the suppliers on a timely basis. The team works on generating reports of outstanding payment, cash forecast and identifying the forthcoming invoices. This task is simplified with the help of accounts payable automation for Quickbooks online and desktop.

   • Generating reporting for outstanding invoices.
   • Generate accounts payable aging invoices reports.
   • Receiving mails with attached invoices.
   • Keeping track of suppliers where early payment can generate discounts.
2. Human Resources :

   It is a fertile ground for cultivating and harvesting many tasks in the form of automation such scheduling interviews, onboarding of employees, timesheet calculation, in the case of retirement or resigning, calculating of compensation etc. Automation bots link the manual tasks into the QBO for better clarity to both employers and employees. One such main task to restore employees’ faith towards management is

   Payroll:

   Quickbooks online has the monthly repeated task of importing payroll details into its current database. There is no standardized workflow and loading mechanism to QBO as the format varies. This handicap is resolved through robotic automation wherein

   • Extracting an update data from the payroll database of other software
   • Making payroll entries from other payroll software.
   • Transferring and transforming the data through synchronizing with QBO format.
   • Uploading the new data to the database of QBO.
   • Run reports for ensuring employee validation.

Also read : How do we embrace AI into our firm’s Accounting and Bookkeeping functions

Where are we heading from now?

In the present time, there is hardly any reputed or anonymous firm where their accounting team is spending their quality time fiddling with excel sheets. As an unspoken norm all use some form of accounting software to manage their financial and accounting records.

If your firm is using Quickbooks online or desktop, our automation solutions are reliable and proven to take on a wide variety of Quickbooks online and desktop automation. If you need more details on Quickbooks online robots, and Quickbooks desktop robots please give us a call. We are ready to share our expertise with your team.